Supplier Portal – Automatic reconciliation of invoices and accounts payable

The Challenge 

This company had decentralized its purchasing and administration departments, so that it had very manual administrative processes and they were also repeated in each of its companies both in Spain and Portugal. Every day hundreds of documents were processed for the reconciliation between the delivery notes of delivery of goods and their corresponding invoice, without greater added value in most cases.

The Solution

Grupo Prisma contracts Orbita’s Supplier Portal, Electronic Invoicing and Process Automation solutions to reduce manual work, eliminate errors, free up time from its administration resources and improve information for the treasury and payments area. 

The Results

The jump to electronic invoicing together with the automatic reading of PDF invoices allowed to drastically increase self-reconciliation and automatic accounting, which reduced the work in the administration area by 80%, being necessary only to manage incidents. 

The improvement of information to suppliers through the Supplier Portal also reduced the number of incoming calls for the exchange of information. In the same way, the fact of sharing payment information through this portal, improved the relationship with suppliers, focusing the relationship with them on how to increase the business together.